Maintenance Management

Office maintenance plans and task creation for Facility Managers

Companies rely on a critical foundation of physical assets and resources to function effectively. When these vital elements – equipment, machinery, and supplies – experience downtime due to breakdowns, malfunctions, or loss, it significantly burdens company resources and time.

Maintenance management plays a crucial role in addressing this challenge. It's a proactive approach that ensures these resources are used efficiently, minimizing downtime and cost overruns while maximizing overall operational efficiency.

While this project is currently in a limited release due to confidentiality (protected by a non-disclosure agreement or NDA), I'd be happy to walk you through the process and designs in more detail during a meeting.

Need for Maintenance management

Our UX researchers had a series of calls to understand where and why they would invest in Maintenance management. Below are a few key areas that customer’s facility leaders voted for.

  • Minimizing downtime

  • Budgeting

  • Scheduling work

  • Regulation compliance

  • Improving safety

  • Training

Fixing things after they break, is a Facility managers worry

Facility managers ensure smooth operation by keeping essential assets, like furniture, HVAC systems, and electrical equipment, in top shape.

Instead of Reactive maintenance, facility managers prioritize preventive maintenance. This proactive approach protects assets and minimizes downtime. It saves money, reduces stress, and keeps the workplace running efficiently.

Here’s a snapshot of Facility manager’s persona with their use cases and challenges…

Highlights from the provided solution

Home page with useful metrics and a list of maintenance plan

Maintenance plan for workplace assets can be create and schedules for the maintenance can be set

Details page of a Maintenance plan shows the schedule of all the maintenance activities

Facility managers can add or update maintenance items and schedules post plan creation

While this project is currently in a limited release due to confidentiality (protected by a non-disclosure agreement or NDA), I'd be happy to walk you through the process and designs in more detail during a meeting.

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